ROLE
– Oversee daily office administration activities, including front desk management, vendor coordination, housekeeping, and pantry services.
– Ensure smooth functioning of office utilities, mailroom operations, and transportation/logistics.
– Develop and maintain administrative processes to improve efficiency and ensure compliance.
– Manage office supplies and ensure availability of necessary stationery and equipment.
– Track and control administrative expenses within allocated budgets.
– Manage all aspects of facility operations, including space planning, preventive maintenance, security, and safety protocols.
– Ensure all building services and office infrastructure are maintained in good working order.
– Coordinate with housekeeping, security, maintenance, and technical teams to ensure a seamless work environment.
– Oversee maintenance and upkeep of utilities, office assets, HVAC systems, electricals, and plumbing.
– Lead small to medium-scale workplace projects including office relocation, renovation, seating expansion, and reconfiguration projects.
– Maintain up-to-date records of office assets, oversee procurement, allocation, and lifecycle management of office equipment and furnishings.
– Monitor budgets related to facilities and administrative functions.
– Maintain proper documentation for audits, licenses, certifications, and inspections.
– Liaise with government and regulatory bodies for necessary approvals and renewals.
– Manage on-site security personnel and access control systems to ensure workplace safety.
– Coordinate with internal teams for fire safety drills, evacuation plans, and first-aid readiness.
– Monitor CCTV, visitor management, and incident reporting protocols.
– Plan and manage internal and external office events, including town halls, leadership visits, celebrations, offsites, and CSR initiatives.
– Coordinate event logistics end-to-end—venue selection, catering, AV setup, branding, and post-event feedback.
– Partner with internal teams for high-impact events to ensure strong employee engagement and execution excellence.

REQUIREMENTS
– Experience: 10+ years in facility management, office administration, or operations management roles.
– Education: Bachelor’s degree in business administration, operations, or related field.
– Certification in facility or project management is a plus.
– Proven experience in managing facility vendors, handling large-scale office operations, and managing administrative teams.
– Strong organizational and project management skills with a keen eye for detail and ability to multitask.
– Hands-on experience in handling space planning, asset tracking tools, and administrative systems.
– Excellent communication, interpersonal, and negotiation skills.
– Ability to work independently, drive initiatives, and collaborate with multiple stakeholders.
– Tech-savvy with familiarity in facility-related software and tools.